Privacy Policy | Osborn Associates

1. What Personal Information We Collect

We only collect personal information that you voluntarily provide or that is necessary for legitimate business purposes. This may include:

Your name, email address, phone number, and mailing address

Job title and company name

Records of communication, including emails, forms, or project-related correspondence

Subcontractor or supplier contact information

Recruitment data, such as CVs, career history, and right-to-work documentation

We do not intentionally collect sensitive personal data (e.g. race, religion, health, or biometric data). If such data is provided voluntarily, it is deemed to be given with explicit consent.

2. How We Collect Your Information

We collect personal data through:

Direct contact via our website, phone, or email

Business referrals and professional networks

Publicly available sources, such as LinkedIn, company websites, or directories

Partners and subcontractors involved in shared projects

3. How We Use Your Information

We use your information for:

Responding to enquiries and providing requested services

Assessing job applications or supplier eligibility

Managing and delivering project-related work

Meeting legal, regulatory, and audit requirements

Internal research and data analysis for improving our services

We never sell or rent your personal data.

4. Sharing Your Data

We may share your personal data with trusted third parties for:

Processing information on our behalf (e.g. IT support, cloud services)

Project collaboration with consultants, suppliers, or authorities

Legal or regulatory disclosure when required

All third parties are required to comply with applicable data protection laws and maintain strict confidentiality through Data Processing Agreements.

5. International Data Transfers

As we operate internationally, your data may be transferred and processed outside the UK or European Economic Area (EEA). We ensure that appropriate safeguards are in place, such as standard contractual clauses or other legal mechanisms, to protect your privacy.

6. Data Retention

We retain personal data only for as long as necessary to:

Fulfill the purpose it was collected for

Meet legal and regulatory obligations

Defend against legal claims

Retention periods vary depending on the nature of the data and your relationship with us.

7. Your Rights

Under UK data protection law, you have the right to:

Access your personal information

Correct or update inaccurate data

Request deletion of your data

Object to processing under certain circumstances

To exercise your rights, please contact us at:

📧 Email: [email protected]
📞 Phone: +44 1732 860460
📍Address: Osborn Associates Ltd, South Barn, Crockham Park, Edenbridge, Kent TN8 6SR, UK

You may also contact the UK Information Commissioner’s Office (ICO) if you have concerns about how we handle your data.

8. Links to Other Websites

Our website may contain links to external websites. Please note that we are not responsible for the privacy practices of other sites. We recommend reviewing their privacy policies before sharing personal information.

9. Updates to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in legal requirements or our data practices. Any significant changes will be posted on our website with the updated date above.